ADMINISTRATION CLERK: OFFICE OF THE HOD

Salary

R228 321 – R268 950 per annum (Level 05)

Requirements

Grade 12 (Senior Certificate or equivalent qualification). Competencies: A good
understanding of the following: Basic Accounting systems (BAS), Departmental
Delegations (preferably DEDAT) and Supplier Data Bases; Provincial
procurement processes; Business and organisational structure of the
department; Basic departmental/provincial financial systems and procedures.
Skills in the following: Sound communication (written and verbal); Proven
computer literacy MS Office (Word, Excel, Power point and Outlook); within
quick turnaround times; Interpersonal skills; Ability to work under pressure and
problem solve issues; Understanding of meeting protocol; Ability to coordinate
high level inquiries and responses; High level of professionalism; A valid code
B (or higher) driving license. NB People with disabilities that restrict driving
abilities, but who have reasonable access to transport, may also apply.

Duties

Liaise and report on the status of high volumes of internal and external and
enquiries to the Head of Department and the Ministry liaison. Provide general
procurement coordination; Responsible for maintaining and managing the
office filing system (physical and electronic); Coordinate and render support
pertaining to administrative matters; Assist with the procurement, planning and
coordinating strategic engagements, forums, and workshops (internal and
external); Track and record all incoming and outgoing documents to and from
the office of the Head of Department using a centralized database; Facilitate
travel arrangements, process and review BAS and Subsistence & Travel (S&T)
claims. The following will be advantageous: Diploma in Office Administration
(NQF Level 6); Practical experience in the following: Providing clerical support
services with the use of Excel spreadsheets for capturing, tracking, and
reporting of data and information; The procurement of venues and
conferencing facilities for executive engagements, workshops and/or forums
with external stakeholders; General administration; Procurement in line with
Provincial Treasury circulars; Checking correctness of subsistence and travel
of officials and submit to managers for approval; Minute taking; Asset
management checking officer duties; Leave administration duties for the office;
The use of MS Teams, MS Planner, OneDrive and SharePoint as part of routine
clerical support services.

Enquiries

Ms C Titus Tel No: (021) 483 4842